Function Overview

You can start an instant meeting or schedule a meeting on Huawei Cloud Meeting.

• Instant meeting: You can start a meeting at any time.
• Meeting reservation: You can reserve a video meeting for important personnel to attend it.
• Recurring meeting: You can schedule multiple meetings at a batch based on the required frequency (monthly, weekly, or daily) to improve the reservation efficiency. You can modify or cancel one or all recurring meetings.
• Cloud meeting room: When creating a meeting, you can use cloud meeting room resources. Based on the selected meeting resources, you can use either the meeting ID of the cloud meeting room (fixed ID) or a random meeting ID.
• Guest password: When creating a meeting, you can set a guest password.
• Participant scope: When creating a meeting, you can open the meeting to all participants, corporate users only, or invited users only. Only guests in the specified scope can join the meeting by using the meeting link or meeting ID.
• Participant invitation: You can invite participants from your corporate directory or by entering their email addresses.
• Automatic recording: When scheduling a meeting, you can enable automatic recording.
• Copying meeting details: After creating a meeting, you can copy the meeting details to invite others to the meeting.
• Meeting modification: Before a meeting starts, you can edit the meeting details at any time. You can modify the meeting topic, time, duration, type, participant scope, and whether to allow recording. You can also add participants. After you update the meeting details, all participants will be notified of the update by email.
• Meeting cancelation: You can cancel a scheduled meeting. All participants will receive an email notification. When they click the meeting link, a message is displayed, indicating that the meeting has ended or canceled.

On the Huawei Cloud Meeting client, you can join a meeting in multiple ways.

• Click or touch Join in the meeting list on the client home screen if you are invited to a meeting.
• Answer a meeting call if you are called to join a meeting.
• Use the meeting ID and password to join the meeting. You can obtain them from the email forwarded by the host or other participants.
• Click or touch the meeting link shared by the host or other participants to join a meeting.
• Join a meeting using the meeting ID and password on the login screen without login.
• Scan the QR code with the Huawei Cloud Meeting app to join a meeting.
• Use the Huawei Cloud Meeting app to scan the QR code on an IdeaHub and join a meeting using the IdeaHub.
• You can change your display name before joining a meeting.
  

You can invite others to a meeting in multiple ways.

• Incoming call: Mobile app users can receive push notifications, ringtones, and vibrations.
• Email notification: When a meeting is scheduled, an email or email calendar notification can be sent to participants.
• Invitation: During a meeting, you can invite participants from the corporate directory or sharing meeting details or QR code.
• Meeting sharing: You can share the QR code and meeting details with others via email and WeChat.

Huawei Cloud Meeting provides powerful multi-device meeting control capabilities. You can perform meeting control operations on Huawei Cloud Meeting desktop client and mobile app.

• Audio settings: During a meeting, you can enable or disable the microphone and speakers.
• Selecting an audio device: In the meeting settings, you can select a microphone or speakers and adjust the volume.
• Meeting control for the host: You can lock or unlock a meeting, lock sharing, set whether to allow participants to unmute themselves, relinquish or transfer the host role, broadcast a participant, disconnect or redial a participant, mute or unmute all participants, and end a meeting.
• Meeting control assistant: You can redirect from the Huawei Cloud Meeting client or management platform to the meeting control assistant page to perform off-site meeting control.
• Co-host: As the host, you can set a guest as a co-host to assist in meeting control.
• Other operations: You can enable or disable the microphone, speakers, and cameras, focus on a participant, view the participant list, apply to be the host, raise or put down your hand, and leave a meeting.
• Sharing: You can share the desktop, programs, and whiteboards, and annotate while sharing them, making brainstorming easier.
• Cloud recording: As the host, you can record a meeting on the cloud. The recorded content includes audio, video, and shared content. After the recording is complete, you can view and share the recordings on the My Recordings page of the Huawei Cloud Meeting Management Platform.
• Local recording: You can record a meeting locally and set the recording content and whether to record audio at the same time. The host can control the local recording permissions of participants.

Huawei Cloud Meeting allows you to set the video layout during a meeting.

• Desktop client: You can click Layout to switch the layout between presenter view, gallery view, PiP view, floating view, side-by-side view, and broadcast continuous presence.
  • Presenter view: The large screen displays the feed of the participant speaking loudest or the shared content. The small screen in the upper part of the window displays feeds of other participants.
  • Gallery view: Multiple participants (up to 25 participants) are displayed on a single screen.
  • PiP view: The large screen displays the feed of the participant speaking loudest or the shared content. The small screen displays your own feed.
  • Floating view: The large screen displays the feed of the participant speaking loudest or the shared content. The floating window on the right displays feeds of other participants.
  • Side-by-side view: The left screen displays the loudest participant or shared content, and the right screen displays other participants.
• Mobile app: You can flick left or right to switch the layout between the gallery view (up to 9 feeds on a single screen of a mobile phone and up to 16 feeds on a single screen on a tablet) and PiP view.
• Hiding participant statuses and names: If you enable this function, the name and microphone status of participants who enable the camera are not displayed.
• Hiding non-video participant: If you enable this function, participants who do not enable the camera are not displayed except when the host broadcasts such participants.
• Intelligent video sorting: If you enable this function, speakers and participants with videos are preferentially displayed.
• Landscape/Portrait mode: You can switch between landscape and portrait modes during a meeting on the mobile app.

Huawei Cloud Meeting supports multiple sharing modes.

• Screen sharing: You can share all content on a screen.
• Program sharing: You can share a running program. Participants can only view the shared program, making the meeting more focused.
• Whiteboard sharing: You can share a whiteboard. You and other participants can annotate on the whiteboard to interact with each other in real time.
• Remote support: You can ask for remote support during sharing.
• Audio sharing: When sharing content, you can choose whether to share the audio of your device.
• Annotation: You can enable annotation for every participant during sharing.
• Dual-screen: You can enable this function when you use two monitors. Then you can view the video of the presenter and participants' videos on two monitors, improving remote communication experience.

Simultaneous interpretation is applicable to large-scale seminars and international meetings with multilingual requirements. To ensure the meeting effect, use the Huawei Cloud Meeting desktop client for simultaneous interpretation.

• Multiple simultaneous interpretation languages are supported. You can also customize languages.
• Interpreters can speak on a language channel.
• Participants can select a language channel to listen to the voice of interpreter.

You can configure meeting audio settings as required.

• Feedback suppression: If you enable this function, the system automatically eliminates the harsh feedback sound to provide a better audio environment.
• Automatic muting when feedback is detected: Your microphone will be automatically muted when feedback is detected.
• Music and professional audio: If you require high audio quality, you can enable Music and professional audio. This function is available on the Windows client. Enabling it will disable built-in noise reduction and adding the original sound control button during meetings. It is not recommended in noisy environments or for general meetings.
• Pressing the space key to unmute: You can press and hold the space key to temporarily unmute, or double-tap the space key to quickly mute or unmute.
• Device detection: You can detect the sound effect of your microphones and speakers.

You can configure meeting video settings as required.

• Beautification: enabled by default and can be disabled at any time.
• Virtual background: You can use a virtual background suitable for a meeting.
• Video mirroring: When video mirroring is enabled during a meeting, you can horizontally flip your video.

• External contacts: You can add or delete personal external contacts.
• Viewing a contact: You can view the detailed information about a contact in the address book.
• Favorite contacts: You can add contacts in the corporate directory to favorites.
• Corporate directory:
  • You can view the organizational structure of your enterprise in the corporate directory.
  • Searching for contacts by department: You can select an enterprise department to view its sub-departments or members.
    

• Setting the profile picture
• Changing the password after logging in to the client
• Password reset: You can click Forgot password on the login screen to reset the password.
• Shortcut keys: You can set shortcut keys for opening the home screen of the client, activating search, and turning page in the gallery view, and allow the system to automatically detect shortcut key conflicts.
• Login: You can enable automatic client startup upon system startup, automatic upgrade, and automatic log collection.
• Feedback: You can provide feedback on problems and suggestions and upload images, videos, and logs in the feedback.
• Network detection: Before login, you can check your network status.
• Outlook plug-in: You can start, schedule, edit, and cancel meetings in Outlook, and send meeting invitations or changes to Outlook contacts, which is convenient and efficient.

• Whiteboard minutes: You can scan the QR code on an IdeaHub with the Huawei Cloud Meeting app to save whiteboard minutes, and then manage them in eMeetings.
• Historical meetings: You can query historical meetings over the past three months. You can view more historical meetings on Huawei Cloud Meeting Management Platform.

• Login: You can use the password to log in or single sign-on (SSO).
• Login settings: You can select Remember me, view the client version, configure the server or proxy server, and check your network.

You can use Internet Explorer 11, Google Chrome 46, Firefox 41, or their later versions to access the Huawei Cloud Meeting Management Platform and enter your account and password for login.

• From Huawei Cloud Meeting Management Platform: You can access the meeting control assistant as the host without entering a password, or use the meeting ID and host password to access it.
• From the desktop client: You can access the meeting control assistant as the host during a meeting.