Controlling a Meeting

Inviting a Participant

The host can touch Participants or choose More > Invite participants to invite others to the meeting.

You can select all contacts on the My favorites, Hard terminals, Corporate directory, and Corporate directory > Organization screens.

Removing a User to Be Invited

If you do not want to invite a selected user, touch the profile picture of the user to remove the user.

Prompt of Inviting Participants

A prompt message of inviting participants is displayed to the initiator of a meeting after they join the meeting. The meeting initiator can touch the prompt to invite others to the meeting.

Reviewing Requests for Joining the Enterprise

The enterprise administrator can review requests for joining the enterprise on the app, without accessing the Management Platform.

Recording a Meeting

• After an enterprise purchases the recording storage space, users under this enterprise can use cloud recording. For details about how to purchase the recording storage space, see Buying a Meeting Resource Package.
• Only the meeting host can use cloud recording. Guests can initiate recording requests.

• The host can enable Automatic recording under Advanced during meeting creation.
• The host can start or stop recording during the meeting.
• A message for confirming recording will be displayed when the host initiates recording. The host can start or cancel recording.
  • When the host starts cloud recording, participants who are already in the meeting or who join the meeting later will receive a recording notification.
  • When a co-host starts cloud recording, the host will receive a recording notification.
• Audio, video, and shared content can be recorded.
• After the meeting ends, you will receive an email containing a link. You can watch or download the MP4 recording by clicking the link or on the Individual > My Recordings page of the Huawei Cloud Meeting Management Platform.
  

  After the download is complete, you can double-click the play.bat file in the player folder to play the video or obtain the video source files in the player\offlineweb\assets\video directory.

  • If you download the HD video, the shared content and HD video source files are stored in two independent folders.
  • If you download the SD video, the shared content and HD video source files are stored in one folder.

The type of the recording file depends on the recording settings configured by the enterprise administrator. For details about the recording content, see Cloud Recording Types.

Inviting a Participant to Unmute

If a participant is muted, the host can directly enable the microphone of the participant or invite the participant to unmute.

Inviting a Participant to Enable the Camera

During a meeting, the host can invite participants to enable their cameras and configure whether to allow participants to enable the camera by themselves.

Facial Beautification

Beautification is enabled by default after you join a meeting. You can disable or enable beautification at any time.

Virtual Backgrounds

After joining a meeting, you can use background blurring or upload a picture as the background.

• Only images in JPG format can be used as virtual backgrounds.

  The Android app supports a maximum resolution of 6144 x 8192 and a minimum resolution of 360 x 640. The iOS app supports a maximum resolution of 4096 x 4096 and a minimum resolution of 160 x 160.

• For Android devices, only mobile phones with Kirin 990 chipsets support this function.

Reporting a Participant

If a participant is suspicious during a meeting, you can report the participant on the app or Management Platform at any time. This helps prevent behaviors such as fraud and protects user interests.

During a meeting:

Touch Participants, touch the target participant, and choose Report. Select an issue, specify the issue details, and touch Submit.

After a meeting:

Choose Me > Settings > Report and report a participant by following the steps of reporting a participant during a meeting.

Management Platform:

Log in to the Management Platform, point to the profile picture, choose Report, and enter the report information.

Initiating a Poll

The host can create a poll in a meeting.

Multiple single-/multiple-answer questions can be added. Each question can have multiple options.

When the host initiates the poll after configuring the poll information, participants will receive a poll notification and can participate in the poll.

After all participants vote, the host can end the poll and share poll results.

Participants will receive the result notification and can view the poll results.

The host can stop result sharing, reset the poll, or delete the poll.

Locking a Meeting

The host can lock a meeting. After the meeting is locked, only the host can invite users to join the meeting. Users who are not invited cannot join the meeting.

Locking Sharing

If the host locks sharing, only the host can initiate sharing.

Inviting Participants to Share a Screen

During a meeting, the host can invite others to share a screen or quickly cancel the sharing.

Setting Continuous Presence

Continuous presence layouts contain PiP view and gallery view. Participants can swipe left or right and select a continuous presence layout.

• PiP view: Display the participant you want to focus in the main window and display yourself in the small window.
• Gallery view: Display all participants simultaneously in different panes.

• You can switch to the gallery view only when there are two or more participants in the meeting.
• The gallery view on the iOS app supports the 3 x 3 layout (only supported by iPhone 7 or later).
• The gallery view is automatically adjusted based on the number of participants. On an Android tablet:
  • The 2 GHz, 4 GB memory or higher model supports the 3 x 3 layout, and other models support only the 2 x 2 layout.
  • Models with Kirin 990, Kirin 9000, and Kirin 9000E chips support the 4 x 4 layout.

Broadcasting and Focusing on a Participant

• If the host broadcasts a participant, all participants view the video of the participant.
• All participants can choose a participant to focus on. Video displayed to other participants remains unchanged.

Raising a Hand

• A guest can raise a hand in a meeting to request the floor.

  If a guest raises a hand, the host and other guests can view the hand-raising status of the guest.

  The guest can lower the hand.

• The host can lower hands raised by guests.

  The host cannot raise a hand.

Relinquishing or Applying for the Host Role

These operations are performed on the Participants screen.

1. The host relinquishes the host role.
2. A participant obtains the host password from the meeting administrator or original host and applies to be the host.

   

Transferring the Host Role

These operations are performed on the Participants screen.

1. The host touches a participant who will be the new host.
2. The host chooses Assign as host.

Quickly Transferring the Host Role When Leaving a Meeting

The host can quickly transfer the host role to others when leaving a meeting.

Co-Hosts

If one host is insufficient for a large meeting, the host can assign co-hosts to control the meeting together.

Disconnecting or Removing a Participant

The host can disconnect or remove participants who do not need to join the meeting, fail to join the meeting, or have left the meeting from the participant list.

Detecting Feedback

Your microphone will be automatically muted when feedback is detected.

If your voice is too loud, the meeting will be affected. In this case, the client automatically mutes your microphone and displays a message indicating that feedback is detected and your microphone is automatically muted.

You can touch Unmute in the displayed dialog box to cancel automatic unmuting in the meeting.

You can also enable or disable Auto mute if feedback detected under More > Meeting settings.

Configuring Rename Permissions

The host can configure whether participants can change their names.

Sharing a Meeting via QR Code

You can touch the QR code icon in the upper right corner of the meeting details panel and share the code with others.

Floating Microphone Window During Meetings

The iOS app supports the floating microphone window during a meeting. When you speak, the floating microphone window displays the audio status. You can touch the window to mute or unmute.

Video Ratio

When viewing videos in a meeting on a mobile device, you can set the video aspect ratio to avoid incomplete video display.

1. In the meeting control bar, choose More > Meeting settings.
2. Touch Video ratio and select Adaptive or Original.
   • Adaptive: Crops the video image to suit your screen.
   • Original: Displays the full video image.

Before a meeting, you can choose Me > Settings > Meeting settings and touch Video ratio to set the video aspect ratio.

HD Preferred

By default, HD preferred is enabled on mobile phones that meet hardware requirements. 720p HD videos can be sent and received.

1. In the meeting control bar, choose More > Meeting settings.
2. Turn on or off the HD preferred switch.

• This function is supported only on Android phones with a memory of 4 GB or higher and CPU of 2.1 GHz or higher and iPhone 8 or later.
• Before a meeting, you can choose Me > Settings > Meeting settings and turn on or off the HD preferred switch.

Claiming the Host Role

The enterprise administrator can set who can claim the host role on the Huawei Cloud Meeting Management Platform.

The meeting creator or host can claim the host role during the meeting.

1. After joining a meeting, touch Participants.
2. In the lower part of the Participants screen, touch Claim host and then OK.
   

   If the meeting creator is a co-host, choose More > Claim host.

Rotating the Screen

During a meeting, touch the screen rotation button in the lower right corner to switch between landscape and portrait modes.