Help Center/ KooDrive/ User Guide/ KooDrive Services/ Administrator Guide/ Organization Management
Updated on 2024-07-30 GMT+08:00
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Organization Management

A system administrator can complete the organizational structure under the level-1 department through operations such as department creation, modification, and deletion.

Creating a Department

  1. Sign in to the KooDrive service plane as a system administrator.

    Only a HUAWEI ID can be used to log in to the KooDrive service plane.

  2. Click Console on the top of the page.
  3. In the navigation pane, choose Organization Management. Click next to Search depts. The Create Dept dialog box is displayed.
  4. Set basic department information and department team space by referring to Table 1.

    Table 1 Creating a department

    Parameter

    Description

    Dept Name

    (Mandatory) Unique department name.

    Enter up to 20 characters.

    Upper-Level Dept

    Departments of up to five levels are supported. Therefore, you can select a department from any of the four upper levels.

    Allocate Team Space

    Whether to allocate team space for this department.

    Space Size (GB)

    When Allocate Team Space is enabled, the default team space size is displayed. You can change the size.

  5. Click OK.

Creating a Sub-department

Departments of up to five levels are supported. Therefore, you cannot create sub-departments under a level-5 department.

  1. Click next to a department and choose Add Sub-Dept.
  2. Set basic department information and department team space by referring to Table 2.

    Table 2 Adding a sub-department

    Parameter

    Description

    Dept Name

    (Mandatory) Unique department name.

    Enter up to 20 characters.

    Upper-Level Dept

    Displays the selected upper-level department, which cannot be changed.

    Allocate Team Space

    Whether to allocate team space for this department.

    Space Size (GB)

    When Allocate Team Space is enabled, the default team space size is displayed. You can change the size.

  3. Click OK.

Modifying a Department

  1. Sign in to the KooDrive service plane as a system administrator.

    Only a HUAWEI ID can be used to log in to the KooDrive service plane.

  2. Click Console on the top of the page.
  3. In the navigation pane, choose Organization Management. The department list and user list are displayed.
  4. Click next to a department and choose Set Dept.
  5. Modify the department information by referring to Table 3.

    Table 3 Modifying a department

    Parameter

    Description

    Dept Name

    (Mandatory) Unique department name.

    Enter up to 20 characters.

    Upper-Level Dept

    Departments of up to five levels are supported. Therefore, you can select a department from any of the four upper levels.

    Allocate Team Space

    Whether to allocate team space for this department. If team space has been allocated during department creation, this parameter cannot be modified.

    Space Size (GB)

    When modifying the team space size:

    • If you allocate team space for the first time, the size must be greater than 0 GB and cannot exceed the remaining space size of your organization.
    • If you have allocated team space before, the new size must be greater than the used size of this department and cannot exceed the remaining space size of your organization.

  6. Click OK.

Deleting a Department

  • The level-1 department (root department in the department list) cannot be deleted.
  • Only the system administrator can delete departments.
  • Before deleting a department, delete its users or sub-departments, if any.
  1. Sign in to the KooDrive service plane as a system administrator.

    Only a HUAWEI ID can be used to log in to the KooDrive service plane.

  2. Click Console on the top of the page.
  3. In the navigation pane, choose Organization Management. The department list and user list are displayed.
  4. Enter a department name in the search box of the department list. Fuzzy search is supported.
  5. In the search result, click next to the target department and choose Delete Dept.

    • If space has been allocated to the department and files exist in the space, a dialog box is displayed. Read the impact of the deletion, enter DELETE in the text box, select I have read and accept the terms above, and click OK to delete the department.
      Figure 1 Forcible deletion warning

    • If no space is allocated to the department or no file exists in the space, a dialog box is displayed. Click OK to delete the department.
      Figure 2 Deletion warning

    • If there are users or sub-departments under the department, the department can be deleted only after you delete its users and sub-departments.

Parent topic: Administrator Guide