Creating a Meeting

Initiating a Meeting

You can initiate an instant meeting at any time.

Click next to Start and choose More settings. In the dialog box displayed, select a meeting ID and set the guest password.
- Personal meeting ID: Each user has a fixed personal meeting ID. It is the best choice for regular department meetings.
  You can change the guest password or leave the guest password blank. If you leave the guest password blank, other users can join the meeting without entering the meeting password.
- Random meeting ID: The meeting ID is generated randomly. You can use it to initiate a temporary discussion or a meeting with high security.
  You can choose whether to enable the guest password.
- Cloud meeting room ID: You can use the stable meeting resources to hold large-scale or regular meetings.
  You can change the guest password or leave the guest password blank. If you leave the guest password blank, other users can join the meeting without entering the meeting password.
If your enterprise has purchased only cloud meeting rooms, you can use a cloud meeting room ID (allocated by the enterprise administrator) or a random ID to hold a meeting.
You can set participants who can join the meeting.
If your enterprise has purchased recording resources, you can enable Record automatically under Advanced settings.
After the meeting is created, you can invite other participants to the meeting.

Scheduling a Meeting

You can schedule an audio or video meeting.

On the home screen of the desktop client, click Schedule, set related parameters based on the meeting scenario, and click Schedule.

You can use different types of meeting IDs and set the guest password.
- Personal meeting ID: Each user has a fixed personal meeting ID. It is the best choice for regular department meetings.
  You can change the guest password or leave the guest password blank. If you leave the guest password blank, other users can join the meeting without entering the meeting password.
- Random meeting ID: The meeting ID is generated randomly. You can use it to initiate a temporary discussion or a meeting with high security.
  You can choose whether to enable the guest password.
- Cloud meeting room ID: You can use the stable meeting resources to hold large-scale or regular meetings.
  You can change the guest password or leave the guest password blank. If you leave the guest password blank, other users can join the meeting without entering the meeting password.
- Cloud meeting room - Random: If a cloud meeting room has been allocated to you, you can use it to schedule a meeting with a fixed ID or an automatically generated ID. You can customize the meeting password.
If your enterprise has purchased only cloud meeting rooms, you can use a cloud meeting room ID (allocated by the enterprise administrator) or a random ID to hold a meeting.
In the Participants area of the Schedule meeting dialog box, click Add to search for participants by category and add the desired participants.
You can set participants who can join the meeting.
You can choose whether to send email notifications or email calendars to all participants under Meeting notification.
If your enterprise has purchased recording resources, you can enable Record automatically under Advanced settings.
You can enable Allow guests to join ahead of host and configure the time by which guests can join the meeting in advance.
- Scheduling a meeting with a random ID
  Set Meeting ID to Random, enable Allow guests to join ahead of host under Advanced settings, and configure the time by which guests can join the meeting in advance.
- Scheduling a meeting with a fixed ID
  Set Meeting ID to Personal and enable Allow guests to join ahead of host under Advanced settings.
On the Windows client, you can invite participants on the meeting details screen after scheduling a meeting.
After a meeting is scheduled, the meeting details screen is displayed. Click Invite at the bottom to add participants from the contact list, copy meeting information, or share the QR code of joining the meeting.

Scheduling Recurring Meetings

On the home screen of the desktop client, click Schedule and select Repeat to schedule multiple meetings at a time. You can schedule meetings by month, week, or day to improve the scheduling efficiency.

Figure 1 Scheduling recurring meetings

After a recurring meeting series is scheduled, you can adjust the meeting time and cancel one or all recurring meetings.

Figure 2 Recurring meetings displayed in the meeting list

Figure 3 Viewing details about a recurring meeting series

Figure 4 Canceling one or all recurring meetings

All recurring meetings in a series have the same meeting ID.
A series supports up to 50 recurring meetings. If there are more than 50 recurring meetings, only the first 50 meetings will be scheduled, and the end date will be changed to the time of the 50th meeting.

Inviting a Participant

You can search for users by name, mobile number, email address, or meeting history and invite them to join meetings quickly.
When you schedule a meeting, enter the email address of an external contact. After the meeting is scheduled, the system sends an email to the contact. The external contact can click the link in the email to join the meeting.
If you have added an external contact, you can invite the external contact to a meeting.
- You can choose Contacts > My external contacts and click in the upper right corner to add an individual's external contact.
- If you are an enterprise administrator, you can choose Contacts > External contacts and click in the upper right corner and add an enterprise's external contact on the Management Platform.