Managing Meetings

Viewing Ongoing Meetings

You can go to the Ongoing Meetings page and view the meetings that are in progress.

1. In the navigation pane, choose Meetings > Ongoing Meetings.
2. On the Ongoing Meetings page, view all ongoing meetings.

   Click in the Operation column of the row containing a meeting to host the meeting, click to join the meeting, or click to invite others to the meeting.

   

3. Click the topic of a meeting to view the basic meeting details.

   

Viewing Scheduled Meetings

On the Upcoming Meetings page, you can check the meeting schedule and adjust meeting resources as needed.

1. In the navigation pane, choose Meetings > Upcoming Meetings.
2. On the Upcoming Meetings page, view all scheduled meetings.

   Click in the Operation column of the row containing a meeting to edit the meeting, click to cancel the meeting, or click to invite others to the meeting.

   

3. Click the topic of a meeting to view the basic meeting details.

   

Viewing the Meeting History

The Meeting History page presents details about operations in the meetings that have ended, including the operation time, operator, and related description.

1. In the navigation pane, choose Meetings > Meeting History.
2. On the Meeting History page, set a time range and view all historical meetings within the time range.

   Click Export to export historical meeting records in the specified time range.

   You can also click in the Operation column of the row containing a meeting record to export the details of the meeting.

   

3. Click the topic of a meeting to view the basic meeting details.

   

4. Click Task Center in the upper right corner of the page to download the exported meeting details and historical meeting records.

   Click the Meetings or Meeting History tab, and click in the Operation column of the row containing a task to download and view the meeting control file. You can also click to delete the meeting control record.

   

Downloading Recording Files

Meetings hosted by an enterprise can be recorded only after it has purchased necessary recording resources. The enterprise administrator can view the recording details, and download and watch recording files. Users who cannot join meetings can watch HD recordings to know every detail discussed in the meetings.

1. In the navigation pane, choose Meetings > Recording Files.
2. On the Recording Files page, you can view details about all meetings whose recording files have been saved.

   Click the meeting topic to access the page for watching or downloading the recording or click More > Delete to delete the recording.

   Figure 1 Recording files
   

• Recording videos need to be transcoded first. After the transcoding complete, you can download and view the videos.
• Regularly check your recording storage space to ensure that the space is robust. Download desired recordings and delete any unneeded recordings.

If you want to hold a meeting that can be recorded, follow the instructions in Recording a Meeting.