Creating a Meeting

Initiating a Meeting

• You can use different types of meeting IDs and set the guest password.
  • Personal meeting ID: Each user has a fixed personal meeting ID. It is the best choice for regular department meetings.

    You can change the guest password or leave the guest password blank. If you leave the guest password blank, other users can join the meeting without entering the meeting password.

  • Random meeting ID: The meeting ID is generated randomly. You can use it to initiate a temporary discussion or a meeting with high security.

    You can choose whether to enable the guest password.

  • Cloud meeting room ID: You can use the stable meeting resources to hold large-scale or regular meetings.

    You can change the guest password or leave the guest password blank. If you leave the guest password blank, other users can join the meeting without entering the meeting password.

  NOTE:

  If your enterprise has purchased only cloud meeting rooms, you can use a cloud meeting room ID (allocated by the enterprise administrator) or a random ID to hold a meeting.

• You can set participants who can join the meeting.
• If your enterprise has purchased recording resources, you can enable Automatic recording under Advanced.
• After the meeting is created, you can invite other participants to the meeting.

Scheduling a Meeting

• You can use different types of meeting IDs and set the guest password.
  • Personal meeting ID: Each user has a fixed personal meeting ID. It is the best choice for regular department meetings.

    You can change the guest password or leave the guest password blank. If you leave the guest password blank, other users can join the meeting without entering the meeting password.

  • Random meeting ID: The meeting ID is generated randomly. You can use it to initiate a temporary discussion or a meeting with high security.

    You can choose whether to enable the guest password.

  • Cloud meeting room ID: You can use the stable meeting resources to hold large-scale or regular meetings.

    You can change the guest password or leave the guest password blank. If you leave the guest password blank, other users can join the meeting without entering the meeting password.

  NOTE:

  If your enterprise has purchased only cloud meeting rooms, you can use a cloud meeting room ID (allocated by the enterprise administrator) or a random ID to hold a meeting.

• You can add participants (clients or hard terminals) from the corporate directory.
• You can set participants who can join the meeting.
• If your enterprise has purchased recording resources, you can enable Automatic recording under Advanced.
• You can enable Allow guests to join ahead of host and configure the time by which guests can join the meeting in advance.
  • Scheduling a meeting with a random ID

    When scheduling a meeting, disable Use personal meeting ID, touch Advanced, enable Allow guests to join ahead of host, and configure the time by which guests can join the meeting in advance.

    

  • Scheduling a meeting with a fixed ID

    When scheduling a meeting, enable Use personal meeting ID, touch Advanced, and enable Allow guests to join ahead of host.

    

• Inviting participants to a scheduled meeting on the meeting details screen of the iOS app

  After a meeting is scheduled, the meeting details screen is displayed. You can add participants from the contact list or share the meeting to others.

  

Inviting a Participant

• Search for a user (who is using the client or a hard terminal) and invite the user to the meeting.

  

• When you schedule a meeting, enter the email address of an external contact. After the meeting is scheduled, the system sends an email to the contact. The external contact can click the link in the email to join the meeting.

  

Scheduling Recurring Meetings

On the home screen, touch Schedule to schedule recurring meetings.

Enable Repeat (disabled by default), touch Frequency, and configure Recurrence pattern.

NOTE:

• All recurring meetings in a series have the same meeting ID.
• A series supports up to 50 recurring meetings. If there are more than 50 recurring meetings, only the first 50 meetings will be scheduled, and the end date will be changed to the time of the 50th meeting.

Sharing a Meeting

On the meeting details screen, invite others to the meeting through WeChat, email, link, or QR code.

Inviting Users to the Enterprise via WeChat or QR Code

On the Huawei Cloud Meeting Management Platform, the administrator can allow enterprise members to invite others to the enterprise. Enterprise members can invite users to the enterprise via WeChat or QR code on the mobile app.

The administrator configures invitation on the Management Platform.

Then you can invite others on the app.

Select WeChat invitation or QR code invitation. When you select WeChat invitation, WeChat is started and you can select members to be invited.

Invited users can touch the invitation link, fill in the request information, and submit the request.