Help Center/ KooDrive/ User Guide/ KooDrive Services/ Common User Guide/ Sharing and Collaboration/ Viewing a Shared File/Folder
Updated on 2025-03-14 GMT+08:00
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Viewing a Shared File/Folder

You can view and manage files shared by yourself and others.

Viewing a Shared File/Folder in KooDrive

  1. Sign in to the KooDrive service plane. Only a HUAWEI ID can be used to log in to the KooDrive service plane.

    To log in as a common user, use the managed HUAWEI ID applied by the administrator for you on the console.

  2. In the navigation pane, choose Shared. On the Shared with Me tab, view the list of files/folders shared by others. On the Shared by Me tab, view the list of files/folders you share with others.

    • The file/folder list on the Shared with Me tab displays the file/folder name, size, format, sharing status, sharing time, and sharer. You can download the files/folders, save them to KooDrive, view the sharing details, and clear the sharing records. For details, see More Operations.
    • The file/folder list on the Shared by Me tab displays the file/folder name, sharing scope, access times, space, sharing status, and sharing time. You can copy the sharing link, view the sharing details, modify the sharing settings, copy the sharing link and password, and cancel the sharing. For details, see More Operations.
    • The sharing status is as follows:
      • File deleted: All files related to a sharing record do not exist (logically or physically deleted).
      • Invalid: The space where the shared file/folder is located is disabled or you do not have the permissions to access the space.
      • Expires in X days: The sharing will expire in X days. This countdown is displayed in the last seven days. If the sharing will expire in one day, Expires in X hours will be displayed.
      • Specific expiration date: displayed when the sharer customizes a date seven days or more in the future. Expires in X days will be displayed when the sharing will expire in seven days or less.
      • Expired: The sharing has expired.

Viewing a Shared File/Folder Through the Sharing URL

  1. Click the received sharing URL.
  2. If a password is required, enter the password and click Access File. The list of shared files/folders is displayed.

    Check the sharer, sharing time, sharing validity period, and shared files/folders. You can also download files/folders and save them to KooDrive. For details, see More Operations.

    Figure 1 Viewing shared files/folders through the sharing URL

    • If the shared URL has expired, you cannot access the shared files/folders. You can contact the sharer to obtain a valid URL.
    • You can click Access KooDrive to access the service plane of the KooDrive user center.

More Operations

You can perform more operations on shared files/folders by referring to Table 1.

Table 1 More operations on shared file/folders

Role

Operation

Procedure

Sharer

Copying the sharing URL
  1. In the navigation pane, choose Shared.
  2. On the Shared by Me tab, click Copy URL in the row of a shared file/folder, or select a file/folder in the list and click Copy URL above the list.

Viewing sharing details
  1. In the navigation pane, choose Shared.
  2. On the Shared by Me tab, select a shared file/folder and click View Details above the list.
  3. On the View Details page, click the Settings tab and view the sharing information. Click the URL tab to view the sharing URL and password.

Modifying sharing settings
  1. In the navigation pane, choose Shared.
  2. On the Shared by Me tab, select a shared file/folder and click Modify Sharing above the list. Alternatively, click View Details above the list. On the View Details page, click the Settings tab and click Modify.
  3. On the Share File page, modify the sharing parameters and message. The sharing scope cannot be modified.
  4. After the modification, click Create URL. The created URL remains unchanged.

Copying a sharing URL and password
  1. In the navigation pane, choose Shared.
  2. On the Shared by Me tab, select a shared file/folder and click View Details above the list.
  3. On the View Details page, click the URL tab, and click Copy URL. Click to copy the password.

Canceling sharing
  1. In the navigation pane, choose Shared.
  2. On the Shared by Me tab, click Unshare in the row of a shared file/folder, or select a file/folder in the list and click Unshare above the list.
  3. In the Unshare dialog box, click OK to cancel sharing.

Recipient

Downloading a shared file/folder to the local device
  • Download from Shared
    1. In the navigation pane, choose Shared.
    2. On the Shared with Me tab, click Download in the row of a shared file/folder, or select only one file/folder in the list and click Download above the list.
    3. Check the downloaded file/folder in Downloads of the browser.
  • Download through a sharing URL
    1. Click a sharing URL. If a password is required, enter the password.
    2. Click Download in the row of a shared file/folder, or select only one file/folder in the list and click Download above the list.
    3. Check the downloaded file/folder in Downloads of the browser.
NOTE:
  • If the sharer has been removed from the organization or the sharer does not have the permissions to access the space where the shared file/folder is located, the file/folder cannot be downloaded.
  • If the space where the shared file/folder is located is disabled, the file/folder cannot be downloaded.

Saving a shared file/folder to KooDrive
  • Saving from Shared
    1. In the navigation pane, choose Shared.
    2. On the Shared with Me tab, click Save to KooDrive in the row of a shared file/folder, or select a file/folder in the list and click Save to KooDrive above the list.
    3. On the Save to My Space page, select a location for saving the shared file/folder and click Save.
    4. After the file/folder is saved, click View to go to the directory where the file/folder is saved.
  • Saving through a sharing URL
    1. Click a sharing URL. If a password is required, enter the password.
    2. Click Save to KooDrive in the row of a shared file/folder, or select a file/folder in the list and click Save to KooDrive above the list.
    3. On the Save to My Space page, select a location for saving the shared file/folder and click Save.
    4. After the file/folder is saved, click View to go to the directory where the file/folder is saved.
      NOTE:

      You can save up to 1,000 files/folders to KooDrive each time.

Viewing sharing details
  1. In the navigation pane, choose Shared.
  2. On the Shared with Me tab, select the target shared file/folder and click View Details above the list.

Clearing a sharing record
  1. In the navigation pane, choose Shared.
  2. On the Shared with Me tab, select the target shared file/folder and click Clear Sharing Record above the list.
    NOTE:

    You can clear up to 100 sharing records each time.