Managing Documents

Accessing Documents

You can access documents page using the following ways:

• On the CodeArts homepage, search for the target project, click the project, and click Documentation.
• On the CodeArts homepage, choose Services > DocMan to access the Public Documents page.
  

  Public documents are visible to all members of the current tenant.

Creating, Editing, Deleting, or Moving Directories

1. Click Create Directory and enter a directory name.

   

   

   The directory can contain fewer than five levels.

2. Edit the directory name.
   Click in the row that contains the target directory.

   

   Click a directory name to view all documents under it.

3. Delete directories.
   • Click in the row that contains the target directory and choose Delete.
   • Select multiple target directories, click , and select Delete.
   

   Deleting a directory will delete all documents in the directory.

4. (Optional) Move directories.
   • Click in the row that contains the target directory and choose Move.
   • Select multiple target directories, click , and select Move.

Uploading, Downloading, Moving, Editing, or Deleting Documents

1. Click Upload.
   Uploaded documents are displayed in the list.

   

   • Documents can also be uploaded by drag-and-drop.
   • You can use the mouse to drag the boundaries of a column to adjust its width.

2. Download documents.
   • Click in the row that contains the target document.
   • Select multiple target documents or directories, click , and select Download.

3. Move documents to another directory.
   • Click in the row that contains the target document and choose Move.
   • Select multiple documents, click , and select Move.

4. Edit the document name.

   Click in the row that contains the target document.

5. Delete documents.
   • Click in the row that contains the target document and choose Delete.
   • Select multiple documents, click , and select Delete.
   

   When deleting a directory, all documents in it will be deleted.

Uploading Documents in Batches

Select multiple documents and drag them into the target directory.

The following describes the limit on types, quantity, and sizes of documents to be uploaded:

• The size of a single file cannot exceed 100 MB.
• There are no restrictions on the document type, total number of files, and total size.
• You can upload a maximum of 100 files at a time.

Viewing the Document List

You can search and view directories.

Type a keyword of the document or directory name and press Enter.

You can click to change the display mode of the document list.

Sharing Documents

You can share a document via its URL. (Only project members have permissions to view project documents.)

1. Click the name of a document and the preview page is displayed.
2. (Optional) Click in the upper right corner to share the document or enable read-only sharing.

   

Managing CC Recipients, Association, and Version of Documents

When viewing documents online, you can view the Version Information and configure the CC Recipient.

Click Add Association. You can associate with Associate with Work Item and Wiki.

Managing Work Item Attachments

You can manage attachments of all work items and associate documents with work items.

Click the Work Item Attachments tab on the Documentation page to view the attachments.

Using Recycle Bin

Deleted documents and directories are moved to the recycle bin.

You can clear the recycle bin or recover deleted documents and directories.

Documents and directories deleted in a recent month are retained.

Click the Recycle Bin tab on the Documentation page.

• Click to delete documents or directories.
• Click to recover deleted documents or directories.
• Click Delete All to clear all documents and directories in the recycle bin.
• Click Restore All to recover all documents or directories in the recycle bin.