Help Center/ Meeting/ Best Practices/ Using Meeting Functions/ Meeting Room and Online Meeting/ Scheduling a Meeting
Updated on 2023-08-30 GMT+08:00
View PDF

Scheduling a Meeting

Scenario

Schedule a recurring meeting series based on Table 1.

Table 1 Cross-region business seminar

Basic Meeting Information

Description

Meeting type

Meeting room + online meeting

Frequency

Irregularly

Time

2022/xx/xx xx:xx

Participants

All 30 members of project team 1 in subsidiary A and eight members of project team 1 in subsidiary B

Participation

All members of project team 1 in subsidiary A use the desktop client/mobile app. Members of project team 1 in subsidiary B use an IdeaHub S2 in a meeting room.

Meeting duration

1 hour

Procedure

  1. Log in to the Huawei Cloud Meeting Management Platform.
  2. In the navigation pane, choose Meetings > Create Meeting.
  3. Set Time to Specific time, configure other parameters based on Table 2, and click Create.

    Table 2 Key parameters

    Parameter

    Description

    Meeting Topic

    Cross-region business seminar

    Specific time

    2022/xx/xx xx:xx

    Meeting Duration

    1 hour

    Participants
    • Click Add Participant.
      • In the corporate directory, find Subsidiary A > Project Team 1 and select all users in the department.
      • On the Hard Terminals tab, find the IdeaHub S2 of project team 1 in subsidiary B and select it.
    • Click OK.

    Meeting ID

    Select Random and configure the guest password.

    Meeting Notification

    Select Email and Calendar email.

    Advanced Parameters
    • Conference Settings: Select Allow guests to join meeting ahead of the host.
    • Live/Recording Settings: Select Automatically start recording after joining meeting.