Creating Departments and Users

After KooDrive is enabled for the first time, the system administrator needs to create departments under the organization and add members to the departments so that these members can use KooDrive.

Creating a Department

Sign in to the KooDrive service plane as a system administrator.

Only a HUAWEI ID can be used to log in to the KooDrive service plane.
Click Console on the top of the page.
In the navigation pane, choose Organization Management. Click next to Search depts. The Create Dept dialog box is displayed.

Set basic department information and department team space by referring to Table 1.

**Table 1** Creating a department
Parameter	Description
Dept Name	(Mandatory) Unique department name. Enter up to 20 characters.
Upper-Level Dept	Departments of up to five levels are supported. Therefore, you can select a department from any of the four upper levels.
Allocate Team Space	Whether to allocate team space for this department.
Space Size (GB)	When Allocate Team Space is enabled, the default team space size is displayed. You can change the size.

Click OK.

Creating a Sub-department

Departments of up to five levels are supported. Therefore, you cannot create sub-departments under a level-5 department.

Click next to a department and choose Add Sub-Dept.

Set basic department information and department team space by referring to Table 2.

**Table 2** Adding a sub-department
Parameter	Description
Dept Name	(Mandatory) Unique department name. Enter up to 20 characters.
Upper-Level Dept	Displays the selected upper-level department, which cannot be changed.
Allocate Team Space	Whether to allocate team space for this department.
Space Size (GB)	When Allocate Team Space is enabled, the default team space size is displayed. You can change the size.

Click OK.

Adding Users

The number of added users cannot exceed the value of Users specified during purchase.
After a user is added, the user is in the Not activated state. After the user logs in to KooDrive, the user is in the Normal state.

Log in to the KooDrive service plane as an administrator.

Only a HUAWEI ID can be used to log in to the KooDrive service plane.
Click Console on the top of the page.
In the navigation pane on the left, choose Organization Management. The department list and user list are displayed.

In the department list, select the department to which you want to add a user. Click Create User above the user list. In the displayed Create User dialog box, set parameters by referring to Table 3 and click Save.

**Table 3** Parameters for adding users
Parameter	Description	Example Value
Member Name	Name of a member. Enter up to 20 characters.	zhangsan_01
Member Account	Account set by the system administrator for a member. The account is automatically suffixed with the organization domain name.	zhangsan01@ldb.huaweiapaas.com
Mobile Number	Mobile number of a member. This parameter is required only when the email address of the member is not specified.	-
Email Address	Email address of a member. This parameter is required only when the mobile number of the member is not specified.	-
Set Password	Password set by the administrator for the member. Option: Generate automatically or Set now. If Generate automatically is selected, the system will send the password to the specified email address or mobile number. A custom password must meet the following requirements: Contains at least eight characters. Contains both letters and digits, and does not contain spaces. Does not contain three consecutive identical characters. NOTE: The member needs to change the password upon the first login.	Enter abcde001.

Complete user information by referring to Table 4, and click OK. The user information is then added to the corresponding department.

**Table 4** Completing user information
Parameter	Description
Dept	Select the department to which the user belongs from the drop-down list. If you select a level-1 department, the created user is a direct user of the level-1 department. NOTE: When a department administrator creates a user in the current department, the Dept parameter is grayed and cannot be selected.
Role	Select the role of the user. Permissions of a common user Individual space: Operates the files in the individual space. Team space: Has all the permissions (excluding deletion) over the files in the team space. Recycle bin: Has all permissions over the individual recycle bin but does not have permissions over the team recycle bin. Permissions of a department administrator Organization management: Queries the list of all departments under an organization and department information. User management: Manages all users in the department, such as querying users and their details, and adding, deleting, and disabling users. Space management: Queries all department space of the organization and individual space of current department members, and allocates, modifies, disables, enables, and deletes the current department space and individual space of current department members. Team space: Has all permissions over the files in all department space of the organization, such as creating files or directories, and copying and deleting files. Individual space: Operates the files in the individual space. Recycle bin: Has all permissions over the individual and team recycle bins.
Allocate Individual Space	Whether to allocate individual space to a user when the user is created.
Space Size (GB)	When Allocate Individual Space is enabled, the default individual space size is displayed. The administrator can reset this parameter as prompted.